Albany 2019: 20th Conversation - Details

category image Albany 2019
Conversation 20
June 11-15 2019
Adenine Press (2019)

Registration, Meals and Accommodation

Many aspects of registration, meals and accommodation are simplified to mange it better with fewer staffs. Registration fee in Albany covers most of your meals. The only thing it does not cover is the cost of the lunches on Wed, Thursday and Friday (6/12-6/14). Housing is at the new Empire Commons, air conditioned 24 hr internet connected apartments built by the University for our students. Four separate bed rooms are connected to a common living room, kitchen and two baths etc. We have been alloted only a limited number of buildings this year at Empire Commons. So we will use the policy of first come first serve.

An Important Change in Policy.

Even though in previous Conversations, we have accepted payment for registration & housing on line via credit cards, starting with this 20th Conversation, we are discontinuing allowing credit cards for payment. This is because about 15% of the revenue is spent just for the usage of the credit cards. This time we have maintained the cost of accommodation and meals same as the previous Conversation, the 19th in 2015, and the registration fee was adjusted with a minor increase of US $50.00. We are using the funds saved from discontinuing credit cards to meet the normal increase of costs for goods and services from 2015.

Adenine Press is authorized to collect and process the fees.Participants from US can pay by personal or institutional checks or US postal money order. Foreign participants can pay by bank drafts drawn in any bank located in the US or by international postal money orders. Download the forms from below. For wire transferring the fees, contact Prof. Sarma (rhs07@albany.edu) for details.

Ramaswamy H. Sarma
Department of Chemistry
State University of New York
Albany NY 12222 USA

email: rhs07@albany.edu

Abstracts: Requirements & Deadlines

Topics, Speakers, Chairs and Guests

Young Scientists Speaker Program

Financial Assistance

Registration and Housing Reservation Form

Click here to DOWNLOAD the forms in MSWORD.DOC format to complete and pay by regular mail

Click here to DOWNLOAD the forms in PDF format to complete and pay by regular mail

Cancellations and Refund Policy

Commencing May 9, no cancellations or refunds will be entertained. We are not a convention center or a hotel. It takes great deal of our regular time to get the Empire Commons ready and process the various fees. It is just not possible for us to respond like hotels. After may 9, try to book your room in a hotel.

Permission to Publish Book of Abstracts

While the authors of the abstracts submitted to the Conversation, own the copyright of their abstracts, registration to the 20th Conversation implies giving permission to Taylor and Francis to publish the abstracts in the Journal of Biomolecular Structure and Dynamics: Book of Abstracts Supplement in print and online and to have the abstracts covered by databases such as PubMed and Web of Science.

Registration Fee

As we have stated before, starting this year Albany Conversation is not accepting credit cards so that we can keep the costs essentially same as the last Conversation. To register (and to reserve) accommodations at University Housing download the forms using the links above, and mail that to the address in the form along with a check, bank draft or postal money order in US dollars made in a bank located in the US.

The registration fees listed below includes 2 receptions, one Russian-Israeli party, 7 coffee breaks, 4 continental breakfasts, Wednesday & Thursday night (june 12-13) dinners, Friday night (june 14) big feast, and Saturday lunch. We appreciate an early registration because it allows to organize the affairs properly, and to encourage this, there is a discount for early registration. Fee must be paid along with this completed from. Bonafide students obtain the special discounted fee for students. They must also send a copy of their student ID along with the form.


Reservation for Accommodation at Empire Commons - Optional Payments

We collect fees and process accommodation at the University's brand new air conditioned, 24 hr internet connected (bring your own laptop, room rent includes internet charges) apartment houses (Empire Commons) built for our students. Each apartment contains 4 single bed rooms with a full double bed, a living room, kitchen and two bath rooms etc. This time we have access to only limited number of buildings at Empire Commons; So we serve on a first come basis. If you want to make your own arrangement, the nearest hotels are: Marriott -Courtyard (518-435-1600; 1-800-321-2211), Hilton Garden Inn, SUNY Albany (518-453-1300) CrestHill Suites (518-454-0007) and Fairfield Inn (518-435-1800). They are just across the Univ, and the Empire Commons.

Normally people arrive on June 11th Tuesday; that afternoon posters are installed in the stations, and in the evening there is a get together to meet the rest of the people. The lectures and posters start on wednesday June 12th morning at 8 am, and it will be over by saturday noon June 15th. One needs 4 nights stay. Because of travel constraints, a few people have to arrive early (Monday June 10th) and a few have to stay longer (Saturday June 15th). The following fees can be payed along with the registration using the downloaded forms (see above).

Single Occupancy, 4 nights - $279.00
Sat. 6/15, one night late depart - $69.00
Mon. 6/10 one night early arrive - $69.00